Position Title: Accountant, Assc

Employee Classification: Accountant,Assc

College/Division: Administration and Finance

Department: 530550-AGGIE SERVICE CENTER

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable): This position offers a flexible hybrid work schedule.

Target Hourly/Salary Rate:  $17.85

Appointment Full-time Equivalency:  1.0

Exempt or Non-Exempt:  Non-Exempt

Summary:  Thank you for your interest in joining the Aggie Service Center Team as an Associate Accountant! We’re excited about the possibility of you contributing to our mission of supporting university operations with excellence and precision.

Classification Summary:
Under direct supervision, responsible for assisting in the day-to-day maintenance of a complete and accurate general ledger and in preparing basic financial reports.

Classification Standard Duties:
Monitors revenue and expenses; ensures expenditure control and compliance with funding and reporting requirements, university policy, and standard accounting procedures. Constructs routine spreadsheet applications, prepares financial data for input into finance and human resources systems, and generates reports; performs calculations which may include interest and depreciation. Coordinates the preparation of regularly scheduled and special billings, costs reports, analyses, studies, inventories, and financial statements for local, state, federal and private funding sources. Reviews and approves expenditure, personnel, and purchasing documents for availability of funding, mathematical correctness, and compliance with university policy and state and federal funding requirements. Analyzes, reconciles, balances, and maintains accounting records; develops budgets and special financial reports. Prepares, reviews, and processes budget, revenue, expense, payroll, and related correcting entries and may prepare bank reconciliations of intermediate complexity. Interacts with and trains client department staff regarding finance policies and procedures and funding requirements; serves as liaison with client department representatives, vendors, funding source representatives, and patients. May coordinate and monitor data processing batches including suspense control, cash counts, and balancing. May assist in audits and prepare audit work papers. Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency
Required Education:Bachelor's degree in Accounting.; Required Experience:No previous work experience required.; Equivalency:Bachelor's degree and successful completion of at least 12 credit hours of Accounting (ACCT) course work.; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of applicable local, state, and federal regulations, and generally accepted accounting principles. Knowledge of computerized information systems used in financial and/or accounting applications. Knowledge of finance, accounting, budgeting, and cost control procedures.; SKILLS:Account balancing and reconciling skills.; ABILITIES:Ability to communicate effectively, both orally and in writing. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to set up and maintain financial accounts and ledgers.

Job Duties and Responsibilities
Assists upper-level accounting staff with overseeing daily processing and accounting for revenue and expenditures by shared services departments; reviews financial transactions to ensure accurate funding sources, completeness, and compliance with university, local, state, and federal requirements, and standard accounting and audit procedures. Monitors and maintains accounting information for the operating units within the finance system. Prepare, interpret, and analyze basic financial reports for Shared Services units. Balances and maintains ledgers for the automated financial and human resource management systems. Assists unit staff with questions, problems, and both financial and HR transaction initiation.

Preferred Qualifications

Special Requirements of the Position

Department Contact:  Oneyda Lopez, oneydal@nmsu.edu

Contingent Upon Funding: Not Applicable

Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.