Administrative Assistant Associate
- 504202
- Doña Ana Community College, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Nov 6 2026 - 23:55 MST
Department Contact: McKenna Garcia, 575-527-7550, mkgarci@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:
Position Details
Position Title: Administrative Assistant Associate
College/Division: DACC Dona Ana CC
Department: 941650-STUDENT ACCESSIBILITY SERVICES
Location: Doña Ana Community College
Offsite Location (if applicable):
Target Hourly/Salary Rate: $16.83
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: The Administrative Assistant Associate provides administrative, clerical, and front-desk support to the Student Accessibility Services (SAS) Office, helping to ensure efficient, student-centered service delivery. This position plays a key role in connecting students with the accommodations they need while maintaining compliance with institutional policies and applicable laws, including the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act.
Key responsibilities include:
• Assist with reviewing disability-related medical documentation and high school Individualized Education Programs (IEPs)
• Coordinate accommodations for students with disabilities
• Maintain accurate student records and data in the AIM database and throughout the SAS office
• Schedule intakes and appointments for SAS staff
• Answer the main SAS phone line and serve as a first point of contact for students and visitors
• Coordinate all accommodated testing for students
• Order supplies and equipment using the SAS PCard system
• Review, approve, and submit Sign Language Interpreting invoices through AggieMart
• Manage travel and mileage requests
• Run reports and queries as needed to support departmental operations
• Promote SAS services across DACC
• Supervise student aides, including scheduling and approving time sheets
Qualifications
Required Education and Experience:
High School diploma + 1 years of relevant experience, or higher degree.
Equivalent Qualifications:
Preferred Qualifications:
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Experience composing professional emails and managing an inbox
• Familiarity with Microsoft Teams
• Ability to enter information accurately into databases, spreadsheets, and internal systems
• Strong written communication skills, including drafting clear memos, notes, and messages with correct grammar and a professional tone
• Excellent verbal and phone etiquette, including greeting visitors courteously, answering calls politely, taking accurate messages, and communicating clearly with colleagues and students
• Experience scheduling, managing calendars, booking meetings, and coordinating appointments
• Strong time management skills, with the ability to prioritize daily tasks and meet deadlines in a fast-paced office environment
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.
Alamogordo Campus
Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.
Grants Campus
NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.
Special Instructions to Applicants
The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
Requesting an Accommodation
Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request
