Administrative Assistant Special Executive
- 503106
- Las Cruces, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Jan 28 2026 - 23:55 MST
Department Contact: Stephanie Schumacher, 575-646-1590, sschum@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: The Office of Vice President for Research, Creativity and Economic Development with New Mexico State University seeks applicants for the Administrative Assistant Special Executive position.
Position Details
Position Title: Administrative Assistant Special Executive
College/Division: Research, Creativity and ED
Department: 470001-RESEARCH, CREATIVITY AND ED
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: Commensurate with Qualifications
Appointment Full-time Equivalency: 1.0
FLSA Status: Exempt
Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule: N/A
Job Duties and Responsibilities: This position provides high level administrative and operational support within the Office of the Vice President for Research, Creativity, and Economic Development (RCED). The role supports day to day office functions and assists in coordinating administrative, financial, and operational activities in alignment with University policies and procedures. Responsibilities include assisting with the development and implementation of internal processes, preparing correspondence and reports, and supporting communication with internal and external stakeholders. The position may represent RCED at meetings and serve on University committees as assigned.
As Executive Administrative Assistant to the Vice President for Research, this role is responsible for complex calendar management, meeting coordination, and scheduling to ensure efficient use of executive time. The position serves as a primary administrative point of contact, managing correspondence, screening communications, and prioritizing requests to ensure timely and appropriate responses.
The role supports executive decision making by gathering and organizing information, preparing briefing materials, maintaining records, and distributing relevant documentation. This position also assists with coordination of research and administrative projects by tracking timelines, supporting communication among stakeholders, and ensuring deliverables are met in accordance with established schedules and guidelines.
Qualifications
Required Education and Experience:
Associate's Degree + 2 years of relevant experience or a Bachelor's degree.
Equivalent Qualifications:
Preferred Qualifications:
N/A
Special Certification/Licensure:
N/A
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.
Alamogordo Campus
Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.
Grants Campus
NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.
Special Instructions to Applicants
The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
