Position Title: Program Manager

Employee Classification: Program Manager

College/Division: Cooperative Extension Service

Department: 311000-EXTENSN ANIMAL RESOURCES

Internal or External Search: External - Open to all applicants

Location: Cooperative Extension Service

Offsite Location (if applicable): NMSU Office Albuquerque, NM

Target Hourly/Salary Rate:  Commensurate with qualifications

Appointment Full-time Equivalency:  1.0

Exempt or Non-Exempt:  Exempt

Summary:  We are looking for a Program Manager for the NM AgrAbility Project.

Classification Summary:
Under indirect supervision, oversees the operational planning, establishment, execution, and evaluation of a multifaceted program/project typically consisting of a set of closely related subprograms or associated activities. Oversees fiscal, operational, administrative, and human resources management of the program; seeks and develops outside funding sources. The program/project is usually focused to a single purpose; may be scientific, research, education, and/or services oriented, and is usually funded through contract/grant provisions.

Classification Standard Duties:
Programs are usually self-funded and/or grant-funded from a major funding source or series of funding sources. Manages and oversees the administrative and daily operations of a university program, ensuring compliance with university, state, and federal policies and regulations. Oversees the supervision of personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Responsible for the design and development of the program(s). Manages contract, grant, and/or state funding; approves and monitors budget expenditures, prepares revisions and interim status reports on all accounts; oversees, and/or assists with proposal writing to develop additional funding. Provides technical and/or professional coordination and leadership in the execution of program/project activities, as appropriate to program objectives and area of expertise. Serves as principal point of representation and liaison with external constituencies on operational matters, and provides technical/professional guidance and leadership. Develops annual operating budgets and provides fiscal direction. Develops and implements systems and processes to establish and maintain records for the operating unit. Oversees and/or coordinates the collection, compilation, and analysis of program activity data; develops, writes, and presents comprehensive statistical and narrative program reports. Assists in producing, developing, advertising, and marketing project(s) and/or product(s) in various media such as print and video; may assist in developing teaching materials, handouts, news releases, pamphlets, and brochures. Assists in establishing and implementing short- and long-range goals, objectives, policies, and operating procedures. Collaborates with university departments, programs, projects, local and state school systems, and/or community organizations to consolidate resources and enhance programs. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient operation of the program/project. Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency
Required Education:Bachelor's degree in a related field.; Required Experience:Five (5) years of professional experience related to the standard duties as outlined.; Equivalency:None; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of contracts and grants preparation and management. Knowledge of management principles and practices.; SKILLS:Skill in the use of computers, preferably in a PC, Windows-based operating environment. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Program planning and implementation skills. Skill in organizing resources and establishing priorities. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Employee development and performance management skills.; ABILITIES:Ability to develop and maintain recordkeeping systems and procedures. Ability to provide technical coordination and management of development and/or implementation projects in area of expertise. Ability to gather data, compile information, and prepare reports. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment.

Job Duties and Responsibilities
Responsibilities and duties for the position of Program Manager for the NM AgrAbility Project include but are not limited to the overall daily management of most all activities of the project for the time that the project is funded through USDA-NIFA (7/29/2026), and potential (4 yr.) grant renewals. Program Manager works directly with and reports to the PI of the NMAP.

• Partners: work with and communicate with the NMAP partners NMTAP, UNM and Mandy’s Farm regarding activities, meetings and all other communication.
• Clients: work with and communicate with the NMAP OT(s) on intake, assessments, QOL surveys, and follow-up and communication with NMAP clients, which potentially could include farm site visits.
• Clients: work with and communicate with other supporting agencies for NMAP clients such as VR and others on client’s behalf.
• Clients: coordinate activities with the goal to increase clientele and referrals.
• Outreach: coordinate, attend, staff, and speak at NMAP outreach, networking, and marketing events and efforts, including all material preparation and development.
• Outreach: develop programs and/or trainings for NMAP clients, farmers, and other interested parties to communicate NMAP activities, efforts and opportunities.
• Outreach: promote and market NMAP activities, programs, or trainings virtually through webinars and other online activities.
• Meeting: organize, coordinate and plan monthly NMAP team meetings (virtual or in person if desired).
• Meeting: organize, coordinate, and plan Advisory Board activities, including (2 annual) AB meetings (virtual or in person if desired).
• Evaluation: develop and create effective evaluation tools for all NMAP activities.
• Reporting: enter, record, and assure that all NMAP activities are recorded timely and correctly in the NMAP database for annual reporting purposes.
• Reporting: assist PI with reporting activities (annual and for final grant reporting)
• Reporting: coordinate and assure monthly e-Notes update to NAP
• Grant renewal: assist PI with developing and writing NMAP renewal grant in final year of grant cycle, including development of a new budget based on needs developed in previous cycle.
• Grant writing: assist PI with other grant or contract proposals as needed.
• Manage: website & social media presence through website updates and social media presence and interaction.
• Manage: content and files available to all partners through SharePoint access at NMSU.
• Manage: some of these activities can be delegated to NMAP partners depending on requests, available talents and support (or otherwise outlined in grant proposal).
• Coordinate other program needs and activities with PI or NMSU Dairy Extension Program Coordinator (including transportation/vehicles, etc.).

Preferred Qualifications

Special Requirements of the Position

Department Contact:  Robert Hagevoort, dairydoc@nmsu.edu, (575) 985-2292

Contingent Upon Funding: Contingent upon funding

Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.