Admin Asst II
- 503209
- Las Cruces, New Mexico, United States
- Staff
- Term Staff
- Closing at: Mar 3 2026 - 23:55 MST
Department Contact: Sara Morales, smorales@nmsu.edu, 575-646-3084
Internal or External Search: External - Open to all applicants
Advertising Summary: STEM Outreach Center now hiring a Administrative Assistant II for Data Entry. Please apply at NMSU Jobs.
Position Details
Position Title: Admin Asst II
College/Division: College of Hlth, Educ & Soc Trans
Department: 350410-INST FOR EXCEL IN MATH & SCIENCE ED
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $16.83
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Contingent upon funding
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule: Occasional weekend and evening work required
Job Duties and Responsibilities: Enters and maintains program and daily attendance records for after-school events for up to 70 partner schools. Supports school personal using program data base. Sets up data base for each school to be able to accurately submit attendance records. Monitors data base for accuracy. The data position requires someone who is detail oriented with great organizational skills; able to research and resolve missing data concerns; self-motivated to complete projects and tasks; able to work independently reviewing and researching data for intricate details; able to work in a team environment, to support the STEM Outreach mission through specific projects as assigned; have strong time management skills to meet deliverable deadlines; comfortable with varying project timelines and prioritizing tasks to meet due dates; and experience with Excel spreadsheets.
The position performs a wide variety of typing and data entry assignments which are sometimes confidential in nature; and operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
The position meets regularly with STEM Outreach staff to establish work assignment and report school data. Other duties may include ordering and organizing materials for after-school programs; distributing curriculum materials to schools; providing support to fiscal department or other administrative offices; serving as liaison with partner school personnel. Drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment. May instruct and oversee the activities of student employees performing the same type of work. Greets and directs visitors, as and when appropriate. Resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; and performs miscellaneous job-related duties as assigned.
Qualifications
Required Education and Experience:
High School diploma + 1 years of relevant experience, or higher degree.
Equivalent Qualifications:
Preferred Qualifications:
Experience with EZ Reports Data System preferred.
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.
Alamogordo Campus
Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.
Grants Campus
NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.
Special Instructions to Applicants
The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
