Administrative Assistant II
- 503822
- NMSU satellite location, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Sep 4 2026 - 23:55 MDT
Department Contact: Michelle Stizza, 505-471-4711, mstizza@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: The New Mexico State University's Cooperative Extension Service is seeking a dependable and organized Administrative Assistant II to provide administrative and operational support for the Administrative and Program Unit in Santa Fe. This position will assist with day-to-day office operations, purchasing, financial and personnel processes, recordkeeping, correspondence, scheduling, and customer service.
Position Details
Position Title: Administrative Assistant II
College/Division: Cooperative Extension Service
Department: 312500-ADMIN PRGM SANTA FE CTY
Location: NMSU satellite location
Offsite Location (if applicable): Santa Fe, NM
Target Hourly/Salary Rate: $16.83
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Shift: Other Shift
If Not a Standard Work Schedule: 8:00am-4:30pm
Job Duties and Responsibilities: Under direct supervision, performs a variety of administrative, finance, and staff support duties for the County Director, County Agents, and other office staff, which require a range of skills and a knowledge of the Extension Offices finances, Agents programs and 4-H policies and procedures. Answer phones, emails and in person customers that visit the office. Become familiar with the various programs and activities conducted within the office and be able to direct customer/clientele to the appropriate agent. Disseminates basics about upcoming events as well as other avenues of information for clientele/ customers. Communicate policy and procedures with Agents and other office staff. Assist 4-Her’s, volunteers, and parents with registration, project material and 4-H policies and procedures. Tracks and manages 4-H enrollments. Sorts, screens, and distributes incoming mail. Maintains county website and social media platforms. Resolved routine administrative problems and answers inquires concerning activities and operations of departmental processes. Preforms a range of staff and /or operational support activities. Prepares finance documentation for different types of payments for utilities, agent travel, program activities and office equipment. Tracks county finance monthly for proper spending and reconciliation of departmental procurement card. Carry out administrative duties as necessary such as filing, typing, coping, binding, scanning etc. Orders, stocks, and distributes office supplies. Establishes, maintains, processes and updates files, records and /or other office documents. Operates personal computer to enter data, draft, edit, revise, and print letters. Tables report and other materials. Drafts or prepares responses to routine inquiries; prepares photocopies and or flyers for events. Operates a variety of office equipment. Arranges meetings and conferences, schedules interviews and appointments and performs other duties related to maintaining one or more individuals’ schedules/ calendar. Makes travel and lodging arrangements, either directly or through a travel agency. Assist staff members in preparation for programs. Maintains computer and manual filing systems. Maintains Civil Rights files and contact reporting. Maintains office hours while agents are in the field delivering programs.
Qualifications
Required Education and Experience:
High School diploma + 1 years of relevant experience, or higher degree.
Equivalent Qualifications:
Preferred Qualifications:
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.
Alamogordo Campus
Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.
Grants Campus
NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.
Special Instructions to Applicants
The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
Requesting an Accommodation
Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request
