Administrative Assistant Special Executive
- 503040
- Las Cruces, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Jan 4 2026 - 23:55 MST
Department Contact: Diana Sandoval dianasan@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: Join New Mexico State University's Research, Creativity and Education team as a Staff Full-Time Administrative Assistant Special Executive. This role offers the chance to support groundbreaking research initiatives while contributing to the university's educational mission in a collaborative academic environment.
Position Details
Position Title: Administrative Assistant Special Executive
College/Division: Research, Creativity and ED
Department: 470001-RESEARCH, CREATIVITY AND ED
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: Commensurate with qualifications
Appointment Full-time Equivalency: 1.0
FLSA Status: Exempt
Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: This role manages and delegates all aspects of inter-office functions, duties clearly outlined and critical within the Research Operations Support Officer position. This role has served as a member of the RCSI leadership team, coordinating operational, administrative, and financial matters affecting a broad set of projects in support of the RCSI vision and goals. This role will actively participate in development of internal operational policies and procedures. The role will provide assistance and representation as appropriate in communicating with internal and external constituents of RCSI. The role will assist the VPR with determining appropriate course of action, referral or response to issues, requests and queries, including those of sensitive and confidential nature and will continue to serve on University committees as appropriate. As the Executive Admin to the Vice President of Research, your calendar mastery is like a finely tuned symphony conductor. You're the maestro behind scheduling meetings, coordinating appointments, and ensuring every day runs smoother than a freshly paved highway. From strategic planning sessions to impromptu brainstorming sessions, you're the one who keeps the VP's schedule on track, making sure they're always in the right place at the right time. In your role, you serve as a strategic gatekeeper, meticulously screening and prioritizing communications on behalf of the VP. Your discerning judgment allows you to filter through emails, phone calls, and meeting requests, ensuring that only the most pertinent matters reach the VP's attention. By managing their inbox and agenda with precision, you safeguard their focus and productivity, enabling them to stay aligned with organizational priorities and strategic objectives.Within the realm of research, access to timely and accurate information is paramount. As the Executive Admin, you play a pivotal role in gathering, synthesizing, and disseminating critical information to support the VP's decision-making process. Whether it's compiling research data, preparing briefing documents, or summarizing key insights, your expertise in information management ensures that the VP remains well-informed and equipped to drive research initiatives forward effectively. Behind every successful research endeavor lies a meticulously coordinated effort, and you serve as the linchpin in facilitating seamless project execution. Your role involves liaising with cross-functional teams, tracking project milestones, and ensuring alignment with timelines and deliverables. By adeptly managing project logistics and communication channels, you enable collaboration and synergy, ultimately contributing to the successful execution of research initiatives under the VP's purview
Qualifications
Required Education and Experience:
Associate's Degree + 2 years of relevant experience or a Bachelor's degree.
Equivalent Qualifications:
Preferred Qualifications:
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.
Alamogordo Campus
Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.
Grants Campus
NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.
Special Instructions to Applicants
The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
