Data Records Coordinator Associate
- 503073
- Las Cruces, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Jan 22 2026 - 23:55 MST
Department Contact: Freda Trujillo 646-6840, ftrujill@nmsu.edu
Internal or External Search: Internal - Open to Regular NMSU employees only (temporary/Term employees not eligible)
Advertising Summary: We are seeking a detail-oriented and organized Records Systems Coordinator to support the accurate management of university records. Under direct supervision, this position maintains electronic and paper records, runs routine queries, generates reports, and ensures the confidentiality and integrity of sensitive student, personnel, and financial information. The role supports timely completion of departmental work, responds to information requests in accordance with university policies, reviews data for accuracy, and helps train and guide assistants in records system procedures. The position requires a high school diploma or GED, three years of related experience (or equivalent post-secondary education), strong organizational and communication skills, and the ability to work accurately with confidential information in a collaborative university environment.
Position Details
Position Title: Data Records Coordinator Associate
College/Division: Student Success & Enroll Management
Department: 520710-DISABILITY ACCESS SERVICES
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: 18.50
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: Oversees assigned accommodations and proctored testing for students with disabilities utilizing the AIM data base, scheduling exams, communicating with students and faculty, scheduling rooms for students take exams on campus. Assists faculty with online proctored exams, as needed. Maintains data on accommodated exams and generates reports on utilization. Collaborates with the Alt Format/Assistive Technology Specialist to ensure that exams are accessible.
Qualifications
Required Education and Experience:
Required Education:High School diploma or GED certificate.; Required Experience:Three (3) years of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:
Equivalent Qualifications:
{sTAOther13}
Preferred Qualifications:
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.
Alamogordo Campus
Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.
Grants Campus
NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.
Special Instructions to Applicants
The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
