Executive Assistant
- 504028
- Doña Ana Community College, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Sep 30 2026 - 23:55 MDT
Department Contact: McKenna Garcia, 575-527-7550, mkgarci@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:
Position Details
Position Title: Executive Assistant
College/Division: DACC Dona Ana CC
Department: 940600-DACC ACADEMIC SUPP
Location: Doña Ana Community College
Offsite Location (if applicable):
Target Hourly/Salary Rate: $ 43,908.80 - $ 54,885.74; Commensurate with Qualifications
Appointment Full-time Equivalency: 1.0
FLSA Status: Exempt
Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule: This is an on-sight position located at the East Mesa campus. At times work hours may need to be altered to accommodate events such as convocation, commencement, board meetings, etc.
Job Duties and Responsibilities: This position provides administrative support to the Vice President for Academic Affairs.
This includes supporting all academic processes (release time, sabbatical requests, administrative reviews) and manage related documents including course action forms, proposals for new programs or changes to existing programs, yearly catalog, sub waiver forms, evaluation of transfer credit forms, degree audits, promotion and tenure documents, and confidential personnel matters. Manage and/or track on calendars, schedules and deadlines, and related academic documents: coordinate VPAA and two
associate vice presidents appointment schedules; serve on committees as needed for a support capacity, Provide and coordinate staff and office support for the vice president and two associate vice presidents, as well as coordinate and oversee daily office activities for the offices of the vice president including supervising of two administrative assistants.
This position also conducts preliminary research on a wide range of issues including academic program history, promotion and tenure policy, personnel policy, payroll data, and retention of academic records . Research often requires a facility to gather and conduct preliminary analysis of information. In tandem with other offices, support academic publications and events including catalog, class schedule, working retreats, convocation,and commencement. Assisting with the faculty hiring process is also handled by this position to ensure timely completion of the process and the coordination of all interviews being completed by administrators and VPAA or designees.
This position serves as back up to the Chancellor/President's Executive Admin I as needed.
The person in this position makes decisions on a day-to-day basis within policy and established procedures of the college and of the administrative function of the VPAA office more specifically. This includes designing and implementing systems for processing documents and tasks; communicating with administrators, faculty, and staff about academic processes; and securing/communicating critical background information for decisions that must be made by the VPAA and AVPAA. This position is also regularly consulted when administrators are considering changing processes and procedures; this consultation is meant to ensure a perspective from a staff member thinking about implications for administrative staff across the college who will implement or be impacted by the change.
Qualifications
Required Education and Experience:
Associate's Degree + 2 years of relevant experience or a Bachelor's degree.
Equivalent Qualifications:
Preferred Qualifications:
Bachelor's degree
3 years experience in a similar position
Experience at a Higher Education Institution
Experience in the NMSU system
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.
Alamogordo Campus
Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.
Grants Campus
NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.
Special Instructions to Applicants
The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
Requesting an Accommodation
Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request
