Financial Aid Advisor
- 503322
- Las Cruces, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Apr 20 2026 - 23:55 MDT
Department Contact: Maria Hernandez, 575-646-7598, mgh1@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: The University Financial Aid and Scholarship Services Department is seeking a highly motivated student centered individual with excellent customer service skills to join the Financial Aid team.
Position Details
Position Title: Financial Aid Advisor
College/Division: Student Success & Enroll Management
Department: 521040-UNIV FIN AID & SCHOLARSHIP SVCS
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: 43,908.80
Appointment Full-time Equivalency: 1.0
FLSA Status: Exempt
Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: Financial Aid Advising and Counseling: Provide personalized, one-on-one advising to students, prospective students, and families on financial aid options, eligibility, and application processes. Assist students in understanding the Student Aid Index (SAI), Cost of Attendance (COA), and their financial need calculations. Guide students through the financial aid process, including advising on specialized programs like MAP, study abroad, and consortium agreements. Support students facing financial or personal hardships through appeals, professional judgment requests, and financial hardship counseling. Offer specialized advising to diverse student populations, including veterans, undocumented students, graduate students, and independent students. Respond to inquiries via email, phone, and in-person meetings, providing updates on financial aid status and clarifying award letters and disbursement schedules.
Applicant Processing and Award Packaging: Review and analyze FAFSA applications for accuracy, completeness, and eligibility. Collect and verify documentation for federal and institutional verification processes. Package and award financial aid according to federal, state, and institutional guidelines, ensuring that changes in student enrollment or status are reflected in aid packages. Adjust financial aid awards based on changes in funding, enrollment, or following successful appeals or professional judgment requests.
Data Records Management: Ensure the accurate entry, maintenance, and updating of student financial aid records in the student information system (e.g., Banner). Track and monitor award amounts, loan limits, and aggregate borrowing data using federal databases (e.g., NSLDS, COD). Maintain electronic financial aid files and ensure FERPA compliance in all data handling and storage. Conduct data analysis and generate reports on financial aid distribution, trends, and SAP evaluations.
Regulatory Compliance and Policy Oversight: Stay up-to-date with federal and state financial aid regulations (e.g., Title IV, SAP) and interpret any changes or updates to these regulations. Monitor and manage Satisfactory Academic Progress (SAP) evaluations and oversee the SAP appeal process, including creating academic plans for approved appeals. Develop, implement, and review internal financial aid procedures to ensure compliance with federal, state, and institutional requirements. Ensure the university’s adherence to federal, state, and institutional policies related to financial aid and scholarships.
Outreach, Training and Presentations: Represent the university at community and high school outreach events to educate prospective students and families about financial aid options. Present financial aid information at student orientations, workshops, and training sessions for staff and other departments. Collaborate with other departments, including admissions, registrar, and academic affairs, to support student retention and success. Create and deliver training materials and financial aid resources for both internal staff and external partners. Stay current with best practices in financial aid advising and participate in ongoing professional development. Miscellaneous duties as assigned.
Qualifications
Required Education and Experience:
Associate's Degree + 2 years of relevant experience or a Bachelor's degree.
Equivalent Qualifications:
Preferred Qualifications:
Bachelor's degree preferred
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.
Alamogordo Campus
Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.
Grants Campus
NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.
Special Instructions to Applicants
The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
