Position Title: Grants & Contract Admin

Employee Classification: Grants & Contract Admin

College/Division: Research, Creativity and ED

Department: 470300-RESEARCH ADMINISTRATION

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate:  $53,165 - $82,408 - Commensurate with Qualifications

Appointment Full-time Equivalency:  1.0

Exempt or Non-Exempt:  Exempt

Summary:  New Mexico State University Research, Creativity and Economic Development invites you to apply for the position of Grants & Contract Admin. This position reports to a centralized VPR division, provides administrative and technical guidance and support to faculty and staff seeking outside funding for research, public service, and special sponsored institutional projects. Negotiates, administers, extends, terminates, and renegotiates contracts and sub-contracts, as appropriate to the specific position. Researches and interprets relevant regulations, guidelines, and standards, and oversees the processing of contracts and/or grants.

Classification Summary:
Reports to a centralized VPR division, provides administrative and technical guidance and support to faculty and staff seeking outside funding for research, public service, and special sponsored institutional projects. Negotiates, administers, extends, terminates, and renegotiates contracts and sub-contracts, as appropriate to the specific position. Researches and interprets relevant regulations, guidelines, and standards, and oversees the processing of contracts and/or grants.

Classification Standard Duties:
Serves as a central negotiator and liaison between the University, funding agencies, and contract entities; researches, drafts, and approves formal responses to requests for proposals, quotation, contracts, and agreements. Assists in the formulation of processes and procedures for negotiation of contract and grant pre-awards and post-awards to meet university requirements; researches appropriate federal, state, and local requirements to facilitate compliance by all parties; assists in arbitration and resolution of conflicting interests, as necessary. Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses. Guides and facilitates faculty and staff in the development and preparation of research proposals, contracts, sub-contracts, and agreements, to include budgets, documentation, and interpretation of funding requirements. Analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment. Analyzes and evaluates awarded proposals, contracts, and subcontracts for compliance with funding agency, federal, state, and university requirements; prepares required acceptance documentation, and obtains official university signatures; recommends approval or rejection of deviations from contract specifications. Participates and/or assists in special projects, and performs associated administrative duties, as assigned; may provide functional direction to lower level technicians on assigned work. Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency
Required Education:Bachelor's degree in a related field.; Required Experience:Three (3) years of professional experience related to the standard duties as outlined.; Equivalency:None; Required Certification/License:

Knowledge, Skills and Abilities
Job Knowledge: Knowledge of mathematics. Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations. Knowledge of federal, state and/or community funding sources and mechanisms. Knowledge and understanding of intellectual property rights laws, guidelines, and policies. Knowledge and understanding of computer-aided research administration systems.; SKILLS:Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Information research skills. Records maintenance skills. Database management skills. Negotiation and arbitration skills. Proposal and grant writing skills. Organizing and coordinating skills.; ABILITIES:Ability to analyze budgetary line items for compliance with budget guidelines. Ability to communicate effectively, both orally and in writing. Ability to prepare research reports and proposals. Ability to provide technical advice and information to faculty and staff in area of expertise. Ability to make administrative/procedural decisions and judgments. Ability to perform complex tasks and to prioritize multiple projects.

Job Duties and Responsibilities
Serves as a central negotiator and liaison between the University, funding agencies, and contract entities; researches, drafts, and approves formal responses to requests for proposals, quotation, contracts, and agreements.

Preferred Qualifications

Special Requirements of the Position

Department Contact:  Stephanie Schumacher, 575-646-1590, sschum@nmsu.edu

Contingent Upon Funding: Contingent upon funding

Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.