Position Title: HR Operations Unit Coord

Employee Classification: HR Operations Unit Coord

College/Division: Facilities and Services

Department: 500450-FS ACCOUNTING

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate:  $17.85

Appointment Full-time Equivalency:  1.0

Exempt or Non-Exempt:  Non-Exempt

Summary:  Come and Join our Facilities and Services HR Team!!

Classification Summary:
Coordinates and administers operational functions and actions for a college or division related to human resources transactions, recruitment, records management, and financial transactions. Serves as the college/division’s primary point of liaison with the University’s Human Resources Services. Monitors and coordinates department compliance with NMSU policies, procedures, and standard practices ensuring that related communications are disseminated within the college/division.

Classification Standard Duties:
In conjunction with central Human Resource Services assumes responsibility for coordination, administration, monitoring, and accuracy of employment processes; Assists with and oversees, as delegated, the coordination of human resource related processes including: recruitment, on-boarding new employees, performance evaluation, employee benefits, and employee relations. As the college/division liaison with central Human Resource Services, is responsible for guiding managers and employees through the various HR procedures and processes, escalating issues as appropriate to the specific Human Resource Services department; interprets and applies the terms of the university’s collective bargaining agreement, policies and procedures to ensure administrative compliance; prepares and/or verifies transactions including: hiring actions, personnel change actions, financial actions for accuracy, completeness and compliance with pertinent university or sponsor regulations; approves transaction documents within designated limits. May participate in human resource special projects, training, workshops and initiatives. May supervise technical and/or administrative support staff. Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency
Required Education:Bachelor's degree in a related field.; Required Experience:One (1) year of experience related to the standard duties as outlined.; Equivalency:Any equivalent combination of education, training and/or experience as approved by Human Resource Services.; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of recruitment/employment information documentation and standards. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Records maintenance skills. Database entry skills.; SKILLS:Skill in organizing resources and establishing priorities. Skill in the implementation of performance management and dispute resolution procedures and documentation.; ABILITIES:Ability to develop and deliver presentations. Ability to communicate effectively, both orally and in writing. Ability to analyze and assess training and development needs. Ability to maintain confidentiality on sensitive, confidential issues.

Job Duties and Responsibilities
Works closely with main HR and Facilities HR Operations Manager regarding all aspects of implementing major functions of HR policies and procedures. Advise Administration, Managers, Supervisors and non-exempt staff regarding regarding initial job posting, hiring, on-boarding, time reporting, employee relations, termination, retirement, and benefits while maintaining strict confidentiality.
Maintains and revises SOP for the FS HR department. Assists with the revision of training programs for FS shop managers and supervisors. Prepares and presents training workshops to departmental shops. Provides departmental HR training and written guides to newly hired HR Representative, Unit position. Provides a knowledge base for guiding managers and employees through the various HR procedures and processes which includes, interprets and applies the terms of the university’s collective bargaining agreement, policies and procedures to ensure administrative compliance; prepares and/or verifies transactions including: hiring actions, personnel change actions, terminations, completeness and compliance with applicable university regulations.
Performs time sensitive reviews each pay period for FS employees to ensure accurate time submittal. Performs routine data input into a computerized human resources information system to establish and update applicant and employee records and benefits information.
Prepares and edits correspondence and forms. Translates interdepartmental documents/communication from English to Spanish to distribute to FS employees.
Prepares reports, in support of human resource operations inter-departmentally.

Preferred Qualifications

Special Requirements of the Position

Department Contact:  Donna Johnson, 575-646-4320, donjohns@nmsu.edu

Contingent Upon Funding: Not Applicable

Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.