Position Title: NMDA Admin Services Coord III

Employee Classification: NMDA Admin Services Coord III

College/Division: New Mexico Dept of Agriculture

Department: 180001-NEW MEXICO DEPARTMENT OF AGRICULTUR

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate:  $48,332.54 entry

Appointment Full-time Equivalency:  1.0

Exempt or Non-Exempt:  Exempt

Summary:  New Mexico Department of Agriculture (NMDA) works for the benefit of the state’s citizens and supports the viability of agriculture and affiliated industries. NMDA promotes food protection, a uniform, and fair marketplace, and global marketing and economic development; supports the beneficial use of natural resources; and works cooperatively with public and private sector entities. Opportunities for excellence abound, and NMDA staff dedicate themselves to proactive service in fulfilling the department’s mission. Each division plays an important role in carrying out the goals and objectives. Our rich agricultural history, culture, and traditions are addressed through new and innovative approaches using the latest in science, technology, and economic strategies. In New Mexico, we contribute to the safest and most affordable, and nutritious food supply on the globe.

NMDA is a constitutional agency organized under the Board of Regents of New Mexico State University (NMSU). This unique relationship creates efficiencies and opportunities for New Mexico’s food and agriculture sector as well as service and outreach opportunities for NMSU, making NMDA an integral part of the university. NMDA/NMSU is an equal opportunity and affirmative action employer.

Classification Summary:
The NMDA Admin Services Coord III ensures operational and administrative efficiency for the New Mexico Department of Agriculture (NMDA), primarily managing the agency’s vehicle fleet and overseeing facility operations at the main office and satellite locations. This role ensures regulatory compliance, coordinates scheduling and maintenance, tracks usage, maintains documentation, and serves as the main contact for vehicle-related needs in alignment with NMSU policies. Duties include performing minor vehicle repairs, purchasing vehicles and equipment, researching recalls, and conducting inspections. The position also manages facility services, including coordinating service requests, conducting repairs, maintaining safety/security features, and addressing grounds and pest control needs. Additionally, the role ensures adherence to contracts, insurance requirements, and compliance with university, state, and safety regulations.

Classification Standard Duties:
The NMDA Admin Services Coord III plays a critical role in ensuring the operational integrity and administrative efficiency of the New Mexico Department of Agriculture (NMDA), with primary responsibility for managing the agency’s fleet of vehicles and overseeing facility operations across NMDA’s main office and satellite locations. This position ensures compliance with regulatory requirements and supports the day-to-day operational needs of the department by providing scheduling, maintenance coordination, usage tracking, documentation, and serving as the primary point of contact for all vehicle-related operations in alignment with New Mexico State University (NMSU) systems and policies. This position will perform minor vehicle repairs and maintenance, purchase vehicles and equipment to meet the requirements for conducting NMDA regulatory duties while ensuring safety standards are met, research and address vehicle recalls with manufacturers, and conduct vehicle inspections. In addition, the NMDA Admin Services Coord III handles all facility services for NMDA and its satellite locations. This includes coordinating service requests, monitoring facility conditions, and supporting day-to-day operational upkeep to ensure a safe, functional, and well-maintained work environment. This position will conduct minor repairs of structures, install and update safety and security functions in and around buildings, conduct ground and pest maintenance, and identifies and addresses facility issues. The role also ensures that contracts, insurance requirements, government regulations, and compliance with university and state policies and safety standards are consistently met and up to date.

Required Education, Experience, Certification/License, Equivalency
Education - High School diploma Experience- Two (2) year of progressively responsible experience in operational coordination, fleet and/or facilities management, procurement, or administrative services. Equivalency- Any combination of education, training and/or direct experience in this occupation as approved by Human Resource Services. Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE: • Knowledge of fleet operations regulations, safety, emissions, and insurance. • Understanding of facilities management, maintenance coordination, and safety compliance. • Familiarity with procurement, asset management, and inventory control in public/university settings. • Knowledge of risk management and compliance standards for transportation and operations. • Records management and centralized support functions knowledge. SKILLS: • Strong organizational and multitasking skills. • Problem-solving with a proactive approach. • Proficient in Microsoft Office and systems like Banner or AiM. • Effective verbal and written communication. • Skilled in interpreting policies and ensuring compliance. • Data analysis and report generation. ABILITIES: • Independently manage fleet/facility operations. • Apply policies across various contexts. • Maintain accurate records. • Coordinate vendors and maintenance. • Assess and address facility issues. • Collaborate across departments.

Job Duties and Responsibilities
The NMDA Admin Services Coord III is responsible for overseeing the full lifecycle management of the New Mexico Department of Agriculture’s (NMDA) vehicle fleet. This includes vehicle acquisition, assignment, maintenance coordination, fuel usage tracking, compliance documentation, and surplus processing. The coordinator ensures all fleet operations comply with university, state, and federal regulations related to safety, emissions, insurance, and driver eligibility, while also serving as the primary point of contact for all fleet-related matters, including vendor relations, service scheduling, inspections, and regulatory reporting. Additionally, the position monitors and analyzes vehicle performance and usage data to optimize efficiency and make informed recommendations regarding fleet replacements and policy improvements.

In the area of facilities management, the coordinator leads operational support for NMDA’s main headquarters and satellite locations. Responsibilities include initiating maintenance requests, coordinating building inspections, monitoring facility conditions, and scheduling routine services to ensure compliance with safety, environmental, and accessibility standards. The position also supports and coordinates small-scale construction, remodeling, and space utilization projects in partnership with NMSU Facilities and Services. Beyond fleet and facility responsibilities, the coordinator supervises a range of centralized operational services, such as mail distribution logistics, telecommunications infrastructure, printing and reproduction services, records management, and secure data handling. This role also oversees the procurement of major equipment and operational assets in accordance with NMSU and state purchasing policies, maintaining detailed records to support audit and compliance requirements. The coordinator contributes to risk management by identifying operational hazards, ensuring adherence to safety protocols, and managing insurance and contractual documentation. The position supports operational budgeting through cost analysis, inventory tracking, and forecasting for fleet and facility needs, while also implementing and enforcing internal procedures and service standards. Collaboration with internal departments and external vendors is essential to ensuring responsive and effective support across all assigned operational areas. The coordinator may also perform other duties as assigned in support of NMDA’s mission and operational efficiency.

Preferred Qualifications

Special Requirements of the Position
Must have and maintain a valid unrestricted driver's license.

A Cover Letter is required.

Department Contact:  Cheryl Mason-Herrera, 575-646-7523, nmdahr@nmda.nmsu.edu

Contingent Upon Funding: Contingent upon funding

Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

Physical Effort: Moderate physical activity.

Lifting Requirements: Requires heavy physical work; heavy lifting, pushing, or pulling required of objects up to 50 pounds.

Risk: Work environment involves exposure to potentially dangerous materials and situations that require following extensive safety precautions and may include the use of protective equipment.