Position Title: Program Coordinator

Employee Classification: Program Coord

College/Division: College of Hlth, Educ & Soc Trans

Department: 350450-DONA ANA HEADSTART PGM

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate:  $16.83

Appointment Full-time Equivalency:  1.0

Exempt or Non-Exempt:  Non-Exempt

Summary:  The College of Health, Education, and Social Transformation invites applicants for a Program Coordinator position with the Dona Ana Head Start Program. NMSU is an equal opportunity employer.

Classification Summary:
Plans and coordinates the day-to-day fiscal, administrative, and operational activities of a narrowly defined funded program/project or set of funded activities. The program/project is usually focused to a single purpose, may be scientific, research, educational, or service oriented, and may exist as a discreetly funded subset of an integrated, grant-funded program activity.Provides administrative support in the development, implementation, and marketing of program/project function.

Classification Standard Duties:
Programs are usually self-funded and/or grant-funded from a major funding source or series of funding sources. Duties typically include grant planning and administration, budget management and control, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.Serves as a principal liaison between students, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues; facilitates seminars, meetings, special projects, and problem resolution. Coordinates activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives. Monitors and administers program/project revenues and expenses; may develop or participate in the development of funding proposals for the program. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program. Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information. Assists with grant and/or proposal writing as appropriate to the objectives and funding nature of the program; may participate in other fundraising activities. May perform specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and protocol.Oversees the supervision of personnel which includes: work allocation, training, promotion and enforcement of internal procedures and controls and problem resolution;evaluates performance and makes recommendations for personnel actions;motivates employees to achieve peak productivity and performance.

Required Education, Experience, Certification/License, Equivalency
Required Education:Bachelor's degree in a related field.; Required Experience:No previous work experience required.; Equivalency:An Associate's degree and two (2) years of related experience; or, four (4) years of related experience may substitute for the Bachelor's degree.; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of communication principles, media, and marketing techniques. Knowledge of finance, accounting, budgeting, and cost control procedures.; SKILLS:Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of personal computers and related software applications. Records maintenance skills. Skill in organizing resources and establishing priorities. Advanced writing and editorial skills. Clerical, word processing, and/or office skills.; ABILITIES:Ability to interact with students, faculty and/or staff in a team environment. Ability to gather and analyze statistical data and generate reports. Ability to lead and train staff and/or students. Ability to make administrative/procedural decisions and judgments. Ability to coordinate and organize meetings and/or special events.

Job Duties and Responsibilities
Assist and oversee campus coordination of material and supply ordering, receiving, and distribution; scheduling of events and logistical arrangements for PD days; main office inventory; delivery of needed materials to all 11 classroom locations; oversees and coordinates with external vendors at site locations; troubleshooting various issues; acts as liaison between teaching staff and leadership; tracking leave requests; responsible for activity calendar and event scheduling; coordinates and tracks all ECECD background checks specific to our funding; assists with onboarding of new hires; problem resolution; serves as primary office contact; assists with day to day operational oversight; provides administrative functions such as file management, data entry, document preparation, and maintains personnel files.

Preferred Qualifications

Work flexible hours occasionally.

Special Requirements of the Position
Previous experience in early childhood programs.

Department Contact:  Zaira Falliner, 575-571-5198, zfalline@nmsu.edu

Contingent Upon Funding: Contingent upon external funding

Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work is normally performed indoors.

Physical Effort: Moderate physical activity.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.