Position Title: Program Manager

Employee Classification: Program Manager

College/Division: Research, Creativity and ED

Department: 360795-NEW MEXICO SPACE GRANT CONSORTIUM

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate:  Commensurate with qualifications.

Appointment Full-time Equivalency:  1.0

Exempt or Non-Exempt:  Exempt

Summary:  Join Our Team!

Classification Summary:
Under indirect supervision, oversees the operational planning, establishment, execution, and evaluation of a multifaceted program/project typically consisting of a set of closely related subprograms or associated activities. Oversees fiscal, operational, administrative, and human resources management of the program; seeks and develops outside funding sources. The program/project is usually focused to a single purpose; may be scientific, research, education, and/or services oriented, and is usually funded through contract/grant provisions.

Classification Standard Duties:
Programs are usually self-funded and/or grant-funded from a major funding source or series of funding sources. Manages and oversees the administrative and daily operations of a university program, ensuring compliance with university, state, and federal policies and regulations. Oversees the supervision of personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Responsible for the design and development of the program(s). Manages contract, grant, and/or state funding; approves and monitors budget expenditures, prepares revisions and interim status reports on all accounts; oversees, and/or assists with proposal writing to develop additional funding. Provides technical and/or professional coordination and leadership in the execution of program/project activities, as appropriate to program objectives and area of expertise. Serves as principal point of representation and liaison with external constituencies on operational matters, and provides technical/professional guidance and leadership. Develops annual operating budgets and provides fiscal direction. Develops and implements systems and processes to establish and maintain records for the operating unit. Oversees and/or coordinates the collection, compilation, and analysis of program activity data; develops, writes, and presents comprehensive statistical and narrative program reports. Assists in producing, developing, advertising, and marketing project(s) and/or product(s) in various media such as print and video; may assist in developing teaching materials, handouts, news releases, pamphlets, and brochures. Assists in establishing and implementing short- and long-range goals, objectives, policies, and operating procedures. Collaborates with university departments, programs, projects, local and state school systems, and/or community organizations to consolidate resources and enhance programs. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient operation of the program/project. Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency
Required Education: Bachelor's degree in a related field.; Required Experience: Five (5) years of professional experience related to the standard duties as outlined.; Equivalency: None; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE: Knowledge of contracts and grants preparation and management. Knowledge of management principles and practices.; SKILLS: Skill in the use of computers, preferably in a PC, Windows-based operating environment. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Program planning and implementation skills. Skill in organizing resources and establishing priorities. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Employee development and performance management skills.; ABILITIES: Ability to develop and maintain recordkeeping systems and procedures. Ability to provide technical coordination and management of development and/or implementation projects in area of expertise. Ability to gather data, compile information, and prepare reports. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment.

Job Duties and Responsibilities
Manages budgets for most projects that pass through the office to ensure funding is spent appropriately within given budget justifications in proposals and requirements set by NASA. Works closely with Research Administration Services (RAS) and Sponsored Projects Accounting (SPA) to ensure routing of proposals are signed off at the university level and, as applicable, ensures proposals are uploaded to the NASA system by given deadline. Updates monthly expenditure reports for NASA EPSCoR projects such as basic research (NOFO), ISS and R3s. Ensures the unit budget exhibit is completely in a timely manner per NMSU requirements. Works on pre-award preparation, revision and finalization of external and internal subawards. Which may include budget and justification preparation, collaboration with external affiliate sponsored project personnel in the preparation of the budget for submission to NMSU RAS. Manages all programs operated through the NM Space Grant, including NM NASA EPSCoR, reporting directly to director of the unit; gathers all necessary information to submit reports back to NASA via NASA OSTEM Gateway system and NSSC agency sites. Funding can be cut or lost if these reports are not submitted accurately and completely by given deadlines. Performs all tasks necessary to keep office and programs running smoothly in the absence of the director. Takes notes and prepares highly detailed documents not only when the director is out, but any time that s/he may need to step in or as requested by the director. Works as a liaison for NASA, industry and community at large and assist in building short- and long-term plans to ensure the success and retention of the Space Grant program. As such, travel is expected at least once per year to participate in the National Spring Space Grant Directors’ meeting in Washington, DC. As applicable, s/he processes travel reimbursements for the director. Performs miscellaneous job-related duties as assigned.

Preferred Qualifications

Special Requirements of the Position

Department Contact:  Megan Wilson 575-646-3771 megwil@nmsu.edu

Contingent Upon Funding: Contingent upon funding

Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.