Position Title: Temporary University Procurement Spec

Employee Classification: University Procurement Spec

College/Division: Administration and Finance

Department: 530430-PROCUREMENT SERVICES

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate:  25.56

Appointment Full-time Equivalency:  0.74 Maximum

Exempt or Non-Exempt:  Exempt

Summary:  We are excited for you to join our team!

This is a temporary appointment with a pre-determined end date not to exceed 1 year and is subject to an earlier termination if necessary. Temporary employees have no entitlement or expectation of continued employment during or beyond the appoitment period. Position may average up to 29 hours per week.

Classification Summary:
Reports to centralized Administrative and Finance division, providing complex university level consultation and advisement. Provides expertise for complex or unique procurement and contracting in accordance with procurement procedures and regulations. Makes recommendations for acquisition of goods and services that are large scale, complex, and/or of a specialized nature. Provides training, guidance, and operational direction to procurement staff.

Classification Standard Duties:
Prepares all aspects of procurement solicitations including terms and conditions, scope of work, insurance and bonding requirements, and compliance with state and federal regulations. Conducts bid process and openings, evaluates bids and proposals to determine responsive low bids and selected proposers, assures selection in accordance with established criteria, assures full competition and documentation of action, issues award letters or contracts. Negotiates with suppliers establishing price, delivery, quantity, payment, scope of work, and change requests. Drafts internal and external reports and correspondence; provides timely and accurate communication to internal and external customers and vendors; and maintains positive and ethical supplier and customer relations. Initiates appropriate action to ensure conformance with Federal and state laws, rules, regulations and requirements; attends and participates in professional training and meetings; promotes and strives for continuous improvement and participates in quality improvement projects; and provides training and mentoring to procurement colleagues at all levels within the organization.

Required Education, Experience, Certification/License, Equivalency
Bachelor’s degree in a related field. Three (3) years working in a general buying environment. Equivalency: None

Knowledge, Skills and Abilities
Knowledge of current developments/trends in area of expertise. Knowledge of financial/business analysis techniques. Knowledge of customer service standards and procedures.

Negotiating skills. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new standards and procedures. Records maintenance skills. Conflict resolution and/or mediation skills. Advanced analytical, evaluative, and objective critical thinking skills. Employee development and performance management skills. Strong computer system skills.

Ability to resolve customer complaints and concerns. Ability to develop and deliver presentations. Ability to use independent judgment and to manage and impart confidential information. Ability to analyze and solve problems. Ability to evaluate procurement bids in accordance with established criteria. Ability to document work in progress. Ability to make administrative/procedural decisions and judgments. Ability to investigate and analyze information and draw conclusions. Ability to assess contract compliance and product/service quality. Ability to perform complex tasks and to prioritize multiple projects. Ability to prepare formal procurement solicitations in compliance with University business policies and the New Mexico state procurement code. Ability to foster a cooperative work environment.

Job Duties and Responsibilities
Responsible for the approval and control of purchasing functions within limits of delegated authority. Ensures compliance with State of New Mexico Procurement Code, the NMSU Board of Regent’s (BOR) policies, and all federal and State of New Mexico (State) law and other contract obligations. Interacts with departments and vendors in the resolution of day-to-day procurement issues. Priority functions will be assigned to provide focused support for Grants and Contracts, RFPs, Bids and expediting of procurement transactions.

Preferred Qualifications

Special Requirements of the Position
This is a temporary appointment with a pre-determined end date not to exceed 1 year and is subject to an earlier termination if necessary. Temporary employees have no entitlement or expectation of continued employment during or beyond the appoitment period. Position may average up to 29 hours per week.

Department Contact:  Betsy Banks, 575-646-5955, bahr@nmsu.edu

Contingent Upon Funding: Contingent upon funding

Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.