Position Title: Admin Asst,Assc

Employee Classification: Admin Asst,Assc

College/Division: Cooperative Extension Service

Department: 310000-COOPERATIVE EXTENSION SERVICE

Internal or External Search: External - Open to all applicants

Location: NMSU satellite location

Offsite Location (if applicable): Office Located in Albuquerque, NM

Target Hourly/Salary Rate:  16.61

Appointment Full-time Equivalency:  1.0

Exempt or Non-Exempt:  Non-Exempt

Summary:  The department of Cooperative Extension Service- NM Edge invites you to apply for the position of Admin Asst, Assc. NM EDGE a service of New Mexico State University CES is a program designed to provide a comprehensive course of study to administrators.

Classification Summary:
Under direct supervision, performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents.

Classification Standard Duties:
Establishes, maintains, processes, and updates files, records, certificates, and/or other documents. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities. Performs a wide variety of typing assignments which are sometimes confidential in nature. Operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials. Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules. Makes travel and lodging arrangements, either directly or through travel agencies. Orders, stocks, and distributes office supplies. Performs a range of staff and/or operational support activities. May serve as a liaison with other departments on basic administrative and/or operational matters. Sorts, screens, and distributes incoming and outgoing mail. Drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment. May instruct and oversee the activities of student employees performing the same type of work. Greets and directs visitors, as and when appropriate. Resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required. Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency
Required Education:High School diploma or GED certificate.; Required Experience:One (1) years of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of administrative and clerical procedures. Knowledge of supplies, equipment, and/or services ordering and inventory control.; SKILLS:Skill in records maintenance; skill in the use of operating basic office equipment; word processing and/or data entry skills; organizing and coordinating skills; receptionist skills.; ABILITIES:Ability to perform simple accounting procedures. Ability to communicate effectively, both orally and in writing. Ability to maintain calendars and schedule appointments. Ability to understand and follow specific instructions and procedures; ability to maintain confidentiality of records and information. Ability to create, compose, and edit written materials.

Job Duties and Responsibilities
***POSITION LOCATED IN ALBUQUERQUE, NM***

• Creates class folders
• Creates class survey links, QR codes, and class links into tracking spreadsheets
• Assembles envelopes for in-person classes
• Prints class materials
• Downloads certificate data, updates templates, merges and prints class completion certificates
• Onsite enrollment desk and operation as needed
• Enters grades
• Scans grades and saves for extraction
• Downloads evaluation summaries
• Enters classes in Master Compilation of Classes spreadsheet
• Moves class materials to server
• Other duties as assigned
• Proctor online classes

Preferred Qualifications

Education and/or Experience:

Previous experience in the use of social media as a tool for marketing and promotion is preferred.



Knowledge, Skills and Abilities:
The candidate must possess knowledge and experience of office procedures and management along with excellent computer and record keeping skills. Excellent oral and written communication, interpersonal, and organizational skills are required. Knowledge of Microsoft Office including, but not limited to, Word, Outlook, Excel, and PowerPoint is preferred. Experience with the Zoom teleconference platform is highly beneficial as well.

Special Requirements of the Position

Department Contact:  Christy Green, 505-224-4058, cgreen18@nmsu.edu

Contingent Upon Funding: Not Applicable

Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements: Requires heavy physical work; heavy lifting, pushing, or pulling required of objects up to 50 pounds.

Risk: No or very limited exposure to physical risk.