Administrative Assistant Intermediate
- 503725
- Doña Ana Community College, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Jul 8 2026 - 23:55 MDT
Department Contact: Kathy Shreffler; 575-527-7700; kshreffl@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position: Administrative Assistant Intermediate
Position Details
Position Title: Administrative Assistant Intermediate
College/Division: DACC Dona Ana CC
Department: 940605-DACC ADULT BASIC EDUCATION
Location: Doña Ana Community College
Offsite Location (if applicable):
Target Hourly/Salary Rate: $17.85
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Contingent upon funding
Standard Work Schedule: Shift: Other Shift
If Not a Standard Work Schedule: Standard Shift M-F 8-5 Primarily. May require some evening and occasional weekends.
Job Duties and Responsibilities: Administrative Support
Provides administrative support to the director and leadership team.
Schedules meetings, events, interviews, and appointments for director and leadership team.
Takes notes at all meetings when called upon.
Distributes agenda and minutes of meetings.
Organizes zoom recordings staff meetings and posts on TEAMS.
Organize electronic file structure for the department.
Sorts, screens, reviews, and distributes incoming and outgoing mail.
Follows all of administrative and clerical procedures for DACC, NMSU, and the department.
Completes and submits all employment documentation for new hires in the department including part-time temporary staff, full time staff, and part-time instructors.
Reporting Assistance to Funders
Assists with the preparation of statistical and narrative reports.
Compiles presentations, charts, graphs, and/or tables for reporting program successes and barriers to all funders.
Composes and prepares responses to routine inquiries about program offerings.
Performs basic information gathering and analysis as assigned.
Fiscal Assistance
Monitors monthly disbursements and reconciles actual against budget expenditures for all funders.
Follows all procurement requirements for DACC & NMSU for purchases, purchase orders, requisitions, supplies, equipment, marketing materials, travel, etc.
Requisitions supplies, printing, maintenance and other services.
Coordinates, completes, and submits all required documentation for staff and instructor travel and tracks reimbursements.
Instructional Support
Completes all hiring documentation for part-time instructors
Maintains class schedules and coordinates in-person instruction room assignments.
Maintains list of all online class zoom links.
Maintains all contact information for all staff, including emergency contacts.
Maintains inventory of supplies and administrative and instructional materials.
Organizes our graduation ceremonies for adult learners and their families.
Knowledge & Skills
Must have skills in records maintenance, database management, excel, TEAMS, google classroom, Word processing, and data entry.
Familiarity with Adult Education local, state, and national regulations and requirements.
Requires the ability to exercise independent judgment and employ basic reasoning skills and assist all staff in problem solving.
Performs miscellaneous job-related duties as assigned.
Qualifications
Required Education and Experience:
High School diploma + 3 years of relevant experience or an Associate’s
Degree + 1 year of relevant experience.
Equivalent Qualifications:
Preferred Qualifications:
Bilingual preferred
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.
Alamogordo Campus
Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.
Grants Campus
NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.
Special Instructions to Applicants
The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
