Administrative Assistant Intermediate
- 503863
- Las Cruces, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Aug 6 2026 - 23:55 MDT
Department Contact: Carolina Mijares, (575) 646-4337 & mijares@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: The New Mexico Water Resources Research Institute (NM WRRI) at New Mexico State University (NMSU) is seeking an Administrative Assistant III to support and execute daily operations and administration of its programs. The Administrative Assistant serves as the primary front-office contact for the New Mexico Water Resources Research Institute (NM WRRI), providing professional administrative, financial, and operational support to the Director and the department. This position manages scheduling, travel coordination, procurement, purchasing, financial documentation, and conference logistics, ensuring efficient daily office operations. The role also supports facility coordination, ensures inventory and equipment maintenance, provides procurement card reconciliation, and trains student employees to support departmental activities. The Administrative Assistant plays a key role in maintaining organized, responsive, and effective administrative services for the institute.
Position Details
Position Title: Administrative Assistant Intermediate
College/Division: Research, Creativity and ED
Department: 470500-WATER RESOURCES RESEARCH INSTITUTE
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $17.85
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Contingent upon funding
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: Provides administrative support to WRRI Director and the department.
Works on Banner, monthly reconciliations, requisitions, direct pays, travel reimbursements, TARS, Invoices.
Procurement card holder and reconciliation, telephone bills, gross receipts.
Maintains daily calendar, uses outlook.
Works on correspondence, arranges travel, meetings, events, conference calls and food.
Arranges and reconciles conference payments, arranges transportation, monitors fuel and invoices.
Building monitor, places ICT work orders, building work orders, Inventory and Surplus property management
Receptionist, handles mail, parking passes, driver permits, vehicle maintenance, filing, maintain office supplies, Xerox in supplies and press releases.
Mail data base update names, addresses and uses mass emails.
Qualifications
Required Education and Experience:
High School diploma + 3 years of relevant experience or an Associate’s
Degree + 1 year of relevant experience.
Equivalent Qualifications:
Preferred Qualifications:
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.
Alamogordo Campus
Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.
Grants Campus
NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.
Special Instructions to Applicants
The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
Requesting an Accommodation
Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request
