IPRA Records and Data Management Specialist
- 504017
- Las Cruces, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Sep 15 2026 - 23:55 MDT
Department Contact: faithful@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: Join NMSU’s professional legal team and apply your analytical skills to respond to public records requests in a prompt, professional manner. In this job, you will work with legal assistants and attorneys to utilize specialized software and coordinate with stakeholders across campus to help ensure compliance with the Inspection of Public Records Act. You will additionally have the opportunity to use these skills to assist with litigation discovery and contribute to the legal team with other operational processes.
Position Details
Position Title: IPRA Records and Data Management Specialist
College/Division: President's Office
Department: 480200-UNIVERSITY GENERAL COUNSEL
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: Commensurate with qualifications
Appointment Full-time Equivalency: 1.0
FLSA Status: Exempt
Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: Responsible for timely preparing and replying to IPRA requests. This role is comprehensive, encompassing a wide range of responsibilities related to maintaining and improving business operations within University General Counsel. Position requires independent judgment to make decisions on matters of significance ensuring compliance with the New Mexico Inspection of Public Records Act. Responsible for reviewing, analyzing, and redacting documents, attaching appropriate documentation and timely sending a completion email to the requestor. Effective analytical skills and a strong understanding of business processes, including IPRA laws and related decision making, are critical for success in this position. Select duties include:- Compliance and Reporting- Analysis, Communication and Collaboration. Performs other related duties as assigned.
Qualifications
Required Education and Experience:
Associate's degree + 2 years of relevant experience or a Bachelor's degree.
Equivalent Qualifications:
Paralegal certificate and one year of relevant experience, or a combination of relevant education and experience as may be approved by HR.
Preferred Qualifications:
At least one year of experience in responding to public records requests or litigation records production
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.
Alamogordo Campus
Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.
Grants Campus
NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.
Special Instructions to Applicants
The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
Requesting an Accommodation
Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request
