Position Title: Program Coord

Employee Classification: Program Coord

College/Division: Cooperative Extension Service

Department: 310021-EXTENSN HOME EC PGM UNIT

Internal or External Search: External - Open to all applicants

Location: Remote

Offsite Location (if applicable): Any county within the state of NM

Target Hourly/Salary Rate:  $16.61

Appointment Full-time Equivalency:  1.0

Exempt or Non-Exempt:  Non-Exempt

Summary:  The Center of Innovation for Behavioral Health and Wellbeing (COI) invites you to apply for the position of Program Coordinator. COI address the pressing need to strengthen and expand children’s behavioral health services for families in New Mexico.

Classification Summary:
Plans and coordinates the day-to-day fiscal, administrative, and operational activities of a narrowly defined funded program/project or set of funded activities. The program/project is usually focused to a single purpose, may be scientific, research, educational, or service oriented, and may exist as a discreetly funded subset of an integrated, grant-funded program activity.Provides administrative support in the development, implementation, and marketing of program/project function.

Classification Standard Duties:
Programs are usually self-funded and/or grant-funded from a major funding source or series of funding sources. Duties typically include grant planning and administration, budget management and control, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.Serves as a principal liaison between students, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues; facilitates seminars, meetings, special projects, and problem resolution. Coordinates activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives. Monitors and administers program/project revenues and expenses; may develop or participate in the development of funding proposals for the program. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program. Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information. Performs or delegates clerical and administrative support tasks, including creation, typing, and editing of program correspondence, purchasing documents, reports, program handbooks, and other publications. Assists with grant and/or proposal writing as appropriate to the objectives and funding nature of the program; may participate in other fundraising activities. May perform specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and protocol.Oversees the supervision of personnel which includes: work allocation, training, promotion and enforcement of internal procedures and controls and problem resolution;evaluates performance and makes recommendations for personnel actions;motivates employees to achieve peak productivity and performance.

Required Education, Experience, Certification/License, Equivalency
Required Education:Bachelor's degree in a related field.; Required Experience:No previous work experience required.; Equivalency:An Associate's degree and two (2) years of related experience; or, four (4) years of related experience may substitute for the Bachelor's degree.; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of communication principles, media, and marketing techniques. Knowledge of finance, accounting, budgeting, and cost control procedures.; SKILLS:Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of personal computers and related software applications. Records maintenance skills. Skill in organizing resources and establishing priorities. Advanced writing and editorial skills. Clerical, word processing, and/or office skills.; ABILITIES:Ability to interact with students, faculty and/or staff in a team environment. Ability to gather and analyze statistical data and generate reports. Ability to lead and train staff and/or students. Ability to make administrative/procedural decisions and judgments. Ability to coordinate and organize meetings and/or special events.

Job Duties and Responsibilities
***POSITION CAN BE LOCATED IN ANY COUNTY IN NM***

***PLEASE NOTE: Applicants must include all relevant work experience on resume and application. Including start and end dates (month/year), whether each position was full- or part-time, and include applicable Graduate Assistant, Student, or Temporary position held.***

The position is responsible for managing the majority of the program’s fiscal operations across multiple grant funding streams. Key duties include monitoring and administering program expenditures, reconciling P-card transactions, overseeing established purchase orders, and maintaining accurate and up-to-date budget records. The role supports grant planning and administration, budget management, and program implementation, while serving as a liaison for both internal and external stakeholders. This position also contributes to the preparation of expenditure reports and ensures compliance with financial guidelines. Additional responsibilities include ordering office supplies and performing various administrative and clerical tasks such as creating, typing, and editing program correspondence, purchasing documents, and reports. Coordination of day-to-day operational and administrative functions for grant-funded programs is essential.

Preferred Qualifications

The ideal candidate will have experience with financial oversight of grant-funded programs, including budgeting, reconciliation, and reporting. Proficiency in managing multiple funding streams, strong organizational and communication skills, and the ability to work collaboratively with diverse teams are essential. A background in administrative support, particularly in a higher education or nonprofit environment, is preferred. Familiarity with purchasing procedures, financial tracking systems, and Microsoft Office Suite is highly desirable. 

Special Requirements of the Position

Department Contact:  Priscila Solis, apsolis@nmsu.edu

Contingent Upon Funding: Contingent upon external funding

Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.